Commissioners Proceedings

June 8, 2020

Commissioners met for their weekly meeting with Rod and Donna present. Commissioner Randall was absent.

Meeting was called to order.

No public comment was received at this time.

Consent agenda – Rod moved, Donna seconded this motion, all in favor, motion carried. Consent agenda approved. The minutes of the previous meetings were read, approved, and ordered published.

Marty Drane, Maintenance Supervisor, met with the board to discuss the sprinkler system at the Manor. He reported the gutter guy for the courthouse gutters will be here next week. Drane reported he will be contacting Bug Out Pest Control to get the small bugs inside the courthouse windows killed and the Commissioners asked Drane if he could get the clinic added to their work list when they come down.

Road Supervisor Teel Mullanix met with the board. Ted Amsden joined the meeting. Discussion was held on roads, budgets and highway speed limit. Amsden left the meeting. Mullanix reported on roads and equipment repairs.

Medical Administrator Sean Hill met with the board. Hill informed the board that the irrigation system is leaking all over. Stachey will be getting a quote to repair the system. Hill reported that the nursing home and clinic are in need of one individual to answers phones and be an administrative assistant. He reported on various outside maintenance issues that need to be cleaned up. 21 residents were reported. Hill is meeting with the sheriff later today to discuss the Manor sending meals for inmates in the jail, and the use of nurses for wellness services for the inmates. Laundry services have been moved to during the week only. Hill reported that they are switching the clinic to Ptolemy IT with plans for the new fiscal year to include public health. The CARES ACT money the county received was discussed. It has to be used by the end of this calendar year. Hill would like to use this money to upgrade equipment at the clinic. Traveling nurse/CNA contracts were discussed.

Mary Rumph and Julie Riley, Extension Agents, met with the board. They reported that the fair is planned to go on as usual unless something drastic happens. The hog and lamb weigh in this past weekend went well. Mary asked about getting the 4-H signs at the fair barn put back up. Rod will talk to Marty about how to mount the signs on the new tin. Julie asked about the booth on the south side of the arena. She would like to move the booth to the Manor to be used as storage for the community garden. As the booth belongs to Teen 4-H, the commission didn’t have a problem with them moving it. However, it was suggested that Julie speak with Sean Hill before putting the booth at the Manor. Leafy spurge, and different ways to contain it were discussed.

No public comment was heard at this time.

Meeting adjourned.

June 9, 2020

Commissioners met for their weekly meeting with Rod Schaffer and Donna Giacometto present. Commissioner Randall was absent.

Meeting was called to order.

No public comment was received at this time.

Consent agenda – Rod moved, Donna seconded this motion, all in favor, motion carried. Consent agenda approved.

Local residents Hugh and Valli Fulton, along with Teel Mullanix met with board. Discussion was held on the history of the Highline/Martini Road. It was decided that more information is needed to make a determination on this road.

Teel Mullanix visited with board.

At 10:00 a.m., elected officials and department heads within the courthouse along with Becky McEuen, DES coordinator, met in commissioner’s office to review the courthouse emergency preparation paperwork provided by McEuen. McEuen is working on updating the courthouse emergency plan.

Becky McEuen presented the 2020-21 EMG contract to be signed. Commissioners signed the contract. She also presented EMG reimbursement paperwork to be filled out by the Clerk & Recorder.

Jeff Noble visited with the board about easements on county roads. Noble and Commissioners then visited about various office issues.

No public comment was heard at this time.

Meeting adjourned.

June 15, 2020

Commissioners met for their weekly meeting with Rod Schaffer and Lee Randall present. Donna Giacometto absent.

Meeting was called to order.

No public comment was received at this time.

Consent agenda – Rod moved, Lee seconded this motion, all in favor, motion carried. Consent agenda approved.

Road Supervisor Teel Mullanix met with the board for his weekly meeting. Mullanix reported the road crew is fixing soft spots, hauling gravel and updated on the BLM permit. Commission asked Mullanix to blade around the arena as the Little Levi Rodeo is coming up. The Cemetery Road was then discussed. The Martini Road was next on the agenda. It has been determined that the Martini Road has never been an established county road.

At 10:00 a.m. the board phone conferenced with auditing firm Denning, Downing and Associates to conduct the exit interview for the 2019 audit. Commissioners Randall and Schaffer were present, Cynde Jo Gatlin, Clerk and Recorder, Patty Phillippi, Treasurer and Cathy Landa, Justice of the Peace. Audit interview was conducted by Jonathan Marht. Marht reviewed the 2019 audit and explained the audit.

Medical Administrator, Sean Hill stopped in to discuss employee resignation.

The board then discussed the appointment of a health board member. Due to Giacometto absence the board decided to wait and do appointment until next meeting when Giacometto returned.

Resolution 2020-16, Resolution to transfer Oil & Gas Production was read and Commissioner Schaffer motioned to approve, Commissioner Randall seconded, motion carried.

Resolution 2020-17, Resolution to transfer Federal Mineral Royalty Funds was read and Commissioner Schaffer motioned to approve, Commissioner Randall seconded, motion carried.

Resolution 2020-18, Resolution to transfer Oil & Gas Production to Special Districts was read and Commissioner Schaffer motioned to approve, Commissioner Randall seconded, motion carried.

The board then reviewed the Worker’s Comp quotes for the 2020-21 fiscal year. Two quotes were presented, Victory Insurance and Broadus Insurance. Victory Insurance was the lower quote, and the board unanimously agreed to proceed with Victory.

At 3:00 p.m. the 2020 Primary Canvass took place in the Commissioner’s office. Lee Randall, Patty Phillippi and Molly Lloyd were the canvassing board. Cynde Jo Gatlin was present and was the acting secretary for the canvassing board.

No public comment was heard at this time.

Meeting adjourned.

June 22, 2020

Commissioners met for their weekly meeting with all members present.

Meeting was called to order.

No public comment was received at this time.

Consent agenda – Rod moved, Donna seconded this motion, all in favor, motion carried. Consent agenda approved.

Marty Drane, Maintenance Supervisor, met with the board. Discussion was held on COVID-19, continued repairs on courthouse lawn, and chemical needed for the pool. The board asked Drane to bump up the watering zones and to have Kye Stanley set up sprinklers for the pool lawn.

Road Supervisor Teel Mullinax met with the board for his weekly meeting. It was reported that BLM owns part of the mineral rights on the Randall pit. Bill Gay reported to Mullinax that it will take 2-3 days to move all the dirt to get started on the Fredrickson pit. The Collins pit road will be graveled this fall when they are finished hauling out of it. The Cache Creek fire was discussed. The Road Department is going to start putting in culverts and cleaning cargates. The Ranch Creek Road project was discussed next. Weeden Construction will be here to begin repairs on the road. Teel is trying to contact Prince to get a quote for the Cemetery Road. The bridge documents have been sent to Washington D.C. for final approval. Engineering company will take care of all bids and quotes.

Aletta Shannon, Clerk of District Court, and Vanna Byrd, Deputy Clerk met with the board.

Clinton Watters, Landfill, stopped in to inform the board that both he and Ben Patten will be gone on July 2. The board approved to close the dump on the 2nd and be open on the 1st instead. Commission instructed the Clerk and Recorder to post notice.

Raymond Ragsdale, Fire Chief, met with the board to discuss fire restrictions. Chief Ragsdale recommended no fire restrictions at this time. Board of Commissioners agreed and will revisit this issue on July 6 meeting pending moisture.

The board signed the Section 5311 Cares Act Capital Contract #111391 for a new van for the Transportation Department. This van is funded 100% by the state.

At 2:00, the board opened the sealed bids for the Dispatch Area Remodel. The county received one bid. Skull Construction, Rapid City, South Dakota, bid the project for $117,334.00.

The Board of Commissioners appointed Jami Jo Schroeder to the Board of Health. The Commission instructed the Clerk and Recorder to contact Schroeder and update her.

Medical Administrator Sean Hill met with the board. Discussion was held on filling the PA position at the clinic. Grounds at the Manor are improving and Evergreen Landscaping has been down helping with repairs. Dietary budget was discussed and the influx of cost for protein products. A washer in laundry has broken down. Storage rooms in the clinic basement are being cleaned up to make room for COVID supplies. Hill presented an updated wage scale for the Manor. Darlynn Williams, Public Health Nurse, joined the meeting. Williams informed the board a public COVID testing will be held on June 26 at the clinic. The board thanked Williams for all her hard work during this difficult time.

Pat Ridenour, Senior Citizen Director, met with board. She updated on her health status.

The board then reviewed the submitted quotes for landfill maintenance contracts

Pat Phillippi, Treasurer, stopped in to update the board on her decision on how to disperse STIP interest. She reported she will disperse to all funds that have mills.

No public comment was heard at this time.

Meeting adjourned.