Commissioners Proceedings

January 6, 2020

Commissioners met for their weekly meeting with all members present.

Meeting was called to order.

No public comment was received at this time.

Consent agenda – Rod moved, Donna seconded this motion, all in favor, motion carried. Consent agenda approved.

First order of business for the new year was re-organization of the board. No motion was made to change the chairman; therefore, Lee Randall will remain Chairman for the 2020 calendar year.

Board meeting dates were discussed. The motion was made by Rod Schaffer to change the meeting dates to the following, regular meetings on Monday and the Tuesday of the second full week of each month and the last day of the month, excluding Saturday or Sunday, with regular hours 8 AM to noon and 1 PM to 5 PM. The second Tuesday meeting date will be 9 AM to noon and 1 PM to 3 PM. Motion was seconded by Donna Giacometto and passed. Resolution 2020-01 Establish Office Hours for Board of County Commissioners.

Maintenance Supervisor Marty Drane met with the board for his weekly report. He reported on various items within his department.

Motion was made by Rod Schaffer to post public notices in the following places: Powder River County website, the bulletin board by the Commissioner/Clerk & Recorder door and the United State Post Office in Broadus. Motion was seconded by Donna Giacometto and passed. Resolution 2020-02 Establishing a Location for Posting Public Notices.

Sheriff Allen Drane Jr. stopped in to update the board on the dispatch area remodel, and inform board of his upcoming absence due to medical issues.

The board reviewed the vacancy board list and appointed new board members. The board instructed the Clerk & Recorder to send out letters to incoming and outgoing board members. A full list of board members can be reviewed at the Clerk & Recorder’s office.

The board discussed dissolving the MP/Arena and Pool boards and creating a Park and Recreation board. This issue will be on next week agenda for a vote and public comment.

Road Supervisor Teel Mullanix met with the board for his weekly report on road department projects, equipment repairs, and other general road department matters. He reported the fuel tank for the landfill has been moved.

Medical Administrator Sean Hill met with the board for his weekly report. He presented salary surveys for surrounding areas, he updated the board that the expected locum will no longer be coming due to insurance issues, and the Activities Director is on maternity leave. He will be re-aligning the MDS assessment process, he inquired on the drug and alcohol updated policy, and discussed mileage for traveling CNA’s. 18 residents were reported. Hill also explained the board of commission needs to appoint a health officer.

Resolution 2020-03, To Combine County TV and Landfill boards, was motioned by Rod Schaffer, seconded by Donna Giacometto, and passed.

The board instructed the Road Supervisor, Teel Mullanix, to inspect the request made by TRECO for the underground power line on 10 Mile Road.

No public comment was heard at this time.

Having completed all current business for the day, the board adjourned at 5:00 P.M.

January 13, 2020

Commissioners met for their weekly meeting with all members present.

Meeting was called to order.

No public comment was received at this time.

Consent agenda – Rod moved, Donna seconded this motion, all in favor, motion carried. Consent agenda approved.

Road Supervisor Teel Mullanix met with the board for his weekly meeting. He updated the board that the tank has been moved to the landfill, road repairs are being done and discussed the tires for the landfill loader needing repair.

Clerk & Recorder Cynde Gatlin met with board to update on various items. They visited about the FEMA funding that has been received, and she continues to work on the board letters. The board was updated on the status of the AFR and she informed the board she has spoken with Copps Hardware and verified who is allowed to charge there.

Cass Zimmer, local resident, stopped in to request assistance from the county Road Department to haul sand for the little league baseball fields. Approx. 3-4 loads will be needed in the early spring. Zimmer updated the board of the progress of the ball fields. They visited about the big field and the lighting and discussed ideas on cutting cost. Discussion was also held on the Cemetery Road and the progress on when it will be paved.

Resolution 2020-04; Resolution to dissolve MP/Arena Board and Pool Board- Rod Schaffer motioned to approve, Donna Giacometto seconded, all in favor, motion carried.

The board unanimously voted on the creation of a Parks and Recreation board. The term will be 3 years, 5 members, and the board will continue work on the function of the board until members are appointed. This board will advise on departments such as the pool, MP, indoor and outdoor arena, and any future park and recreation ideas.

A local resident stopped in to inquire on the progress of phase two of the gravel hauling project. The board informed her they have not officially started phase two but it will be in the paper when the time comes.

Medical Administrator Sean Hill reported 20 residents. He reported the potential PA will be back this week to look at facility again. Discussion was held on the Xray system, additional cost saving items and the Maintence Department. Hill has requested board to create a Medical Maintenance Department that would be in charge of the clinic and nursing home. The board agreed to agenda this item for a vote. He also updated various department operations in the facility and clinic.

Library board members Greg Childress and Jacy Collins met with the board briefly before interviewing with a commissioner for the Head Librarian position.

The board will do continuous work on the Parks and Recreation board.

No public comment was heard at this time.

Meeting adjourned.