Commissioners Proceedings

December 31, 2018

Commissioners met for their final meeting of 2018. All commissioners were present. Oath of offices were conducted at 8:30 am by Clerk and Recorder Carole Richards.

Rick Turnbough, acting Road Supervisor was in and reported the blades were out. The tin for the fair barn is here and if the road dept has guys that need something to do that would be a place for them to go. MSHA training will be Thursday, January 3, 2019.

End of the month claims were signed and are available for inspection by the public upon request and are as follows:

The official SWPP (Storm Water Prevention Plan) license for the landfill has been issued and there is one copy at the landfill and one in the Clerk & Recorders vault.

Carole Richards, Clerk & Recorder, brought in an agreement from the Treasurer’s office and a interlocal agreement between the Montana Department of Justice Motor Vehicle Division. The agreement was reviewed and not signed due to the county attorney’s recommendation

Kathy Roberts, Transportation Supervisor, met with the board to report her ride for the day cancelled due to the weather.

Cherie Stachey, NH Administrator, reported 26 residents. They are remodeling the nurse’s station. The new Physical Therapist started today. The rates for the manor were discussed. Powder River Manor is 4th from the bottom of the state wide rates. Because of the medicare payments the rates may have to be raised vs. losing medicare dollars. Cherie is working on emergency relocation agreements with participating facilities. The record of Adoption of Policies and Procedures for the nursing home was signed.

Pat Phillippi, Treasurer, brought in Motor Vehicle Division info.

Tammy Vantine, Weed Coordinator, brought in paper work concerning a bond.

Meeting Adjourned

January 7, 2019

Board of County Commissioners met for their first official meeting of 2019. Donna Giacometto, Lee Randall and Rod Schaffer were all present.

There was no public comment at this time.

The board elected Lee Randall as Chairman, with Rod nominating, Donna seconding. Motion passed unanimously.

The board then moved on to sign Resolution 2019-01: Establish Office Hours for Board of County Commissioners. Donna motioned to leave offices hours and meeting times as is, vote was then was taken with all in favor, motion passed. The commissioners will meet Mondays from 8:00 AM to 5:00 PM and on Tuesday of the first full week of the month from 9:00 AM to 3:00 PM. The board will also meet the last working day of each month from 8:00 AM to 5:00 PM.

Resolution 2019-2: Resolution Establishing a Location for Posting Public Notice was then discussed, with Rod Schaffer motioning to keep posting places as is. Donna seconded the motion, all voted in favor, motion passed.

The following locations are where public notices will be displayed, when public notice is to be done by posting:

The bulletin board near the entrance to the Courtroom in the Courthouse, the bulletin board located by the door of the County Commissioner/ Clerk and Recorder’s offices in the Courthouse, as well as the Powder River County website: prco.mt.gov.

The board then went on to regular business. Marty Drane, Maint. Supervisor, informed the board Larry Stachey and Bruce Rogge are working on renovating rooms at the Nursing Home. The nurse’s station is also being remodeled. The board and Marty discussed replacing light poles at the courthouse, as one was recently broke. Marty also found that the bases of all the light poles are cracked. The board approved the purchase of new light poles. Total cost should be around $4000.00. The board informed Marty that the road crew may have some time to help put up tin at the fairbarn. The board also informed Marty of the young kids that were in last week and their willingness to help at the fairbarn if needed. It was decided to not turn county property damages done by employee into insurance.

The board met with Rick Turnbough, Acting Road Supervisor, and Teel Mullanix, Road Supervisor. He let the board know he visited with his employees and they were all ok with helping out at the fair barn. The discussion was held regarding the weed department’s inspection request for the gravel pit at Biddle. He believes Prince has the land leased and the county has no obligation. Rick will check roads and Teel is still working on permits for the Kiekow and Collins pit. Teel spoke with a Senator about changing a law that would allow taking more gravel from our pits, as we are limited on our resources. MSHA training was held last week. MACRS will be held the first part of April, 1st thru the 4th. Donna will attend and Lee is deciding. Rod will not be attending. Road crew is still building cattle guards.

We will apply for the FLAP Grant in 2019. It was reported that the Forest Service is turning the 10 Mile Road back to the county. The board and road supervisors discussed the age and quality of the new equipment vs. old equipment.

Cynde Gatlin, Clerk & Recorder, met with board. Minutes were presented, read, and signed for approval. The MT Dept of Transportation regional meeting invitation was presented to board. Donna will attend this meeting. Cynde informed the board the burn permit for the landfill is here. Volunteer firefighter that was injured earlier this fall has been released from workman’s comp. Cynde visited with the board regarding the clinic being open on Monday, January 21, Martin Luther King’s Day, and taking the previous Friday off due to Dr. Hostetter’s schedule. The board approved the schedule change. Public hearings began on board resolutions. The board reviewed resolutions 2019-03 through 2019-17, the legal establishment of the boards.

Cheri Stachey, Nursing Home Administrator, met with board for her weekly meeting. 25 residents currently reside at the Manor. The board followed up with Cheri on the decision to increase rates by 5% daily. This will take effect on March 1. The board discussed the lawn care at the manor. Cherie is okay with the nursing home maintenance continuing this duty. Rod volunteered to get the sod out of the maintenance building. Cherie presented the Emergency Agreement with the county, commission approved and signed agreement. Commissioners will review hiring and payroll policy. Cherie likes the idea of a % raise after their first evaluation. She reported to the board that the bath area flooring is in need of repair.

Clinton Watters, landfill, stopped in and requested boxes for the recycle center. He says he will take as many as he can. Border Recycle owes county around 30 boxes.

The board discussed the LEPC Committee. Donna will get a hold of Darlynn Williams to get more information on this committee.

Board was presented with a letter from Eastern Montana Mental Health Center for an invite of participation to designate a commissioner to this board. No decision was made at this time.

CAH- No public comment was taken for the discussion of the CAH, but Donna informed the board she visited with an employee about the billing systems.

A group of area youths met with the board to request hand railing at the county fairground grandstands. They are willing to put it on- commissioners told them to get a hold of Marty Drane and make a plan for these additions. They also asked if they could remove some of the bottom rows of the grandstand for wheelchairs and baby strollers. Board approved this suggestion but Marty Drane will need to be in on this also. They asked if they could build picnic tables- and Rod asked if they would be willing to paint.

No public comment was received.

Meeting adjourned.

January 8, 2019

Board of County Commissioners with Donna Giacometto, Lee Randall, and Rod Schaffer present.

No public comment was heard.

Safety meeting was held in the election room.

Board met for a closed meeting with attorney Greg Bonilla.

Julie Riley and Mary Rumph, extension agents, met with board to update them on current activities they are working on. Ag Winter Series, Thrive, Arthritis and Strong Woman Programs. There is an upcoming 4-H workshop and they invited Lee Randall to attend and help with mock meetings. The workshop will be January 26 @ 1:30. Rod let the agents know about the youth that were in on Monday and the work they volunteered to do.

The board of commissioners took executive action on the board resolutions.

Rod moved to dissolve Resolution 2001-6, Donna 2nd, all in favor, motion carries. Resolution dissolved.

The board followed up with Marty Drane regarding employee issue.

The board discussed ways to entice new employees.

No public comment was received.

Meeting adjourned.